Frequently Asked Questions

Catering

Do you insist on doing all the catering in-house or are there other options?
The catering at Rudby Hall is provided by our exclusive partner, Coghlans.  However, we can vet your preferred caterer with a facilitating charge.

Do you cater for different styles of menu such as sit down silver service, buffet, family service, hog roast or BBQ?
Yes, providing food is not served outdoors.  Tailor-made fine dining, depending on your preferences, will be created by Coghlans.

Can we see photographs of the Drawing Room set up and dressed?
Yes, photographs are available upon request.  Alternatively, visit our Gallery or social media pages.

Is it possible to see the tables, chairs, linen, crockery, cutlery and glassware that would be used?
Yes, our House Butler will show you at your tasting or by separate arrangement.

Can we hire in alternative linen, crockery, glassware, cutlery and/or chairs?
Yes, Rudby Hall is happy to recommend a supplier if required.

Do you provide a cake table, stand and knife?
Yes.

Do you provide an easel on which we can display our table plan?
Yes.

Do you supply table number/name stands for the dining tables?
Ideally they should be provided by yourself.

Is there a bar for drinks to be served from or will drinks be served from trays (or both)?
Both, dependent upon the nature of the event and your personal preference.

Is the bar fully stocked or can drinks be brought in by clients?
The bar is fully stocked, staffed and managed by Coghlans.  If you have any particular requirements we will do our best to ensure they are fulfilled.  We do not permit clients or their guests to consume drinks which they have brought into the house themselves whilst the bar is open.

Do you insist on supplying drinks packages or can we pay corkage and supply our own drinks ?
We offer a range of drinks to suit most tastes, besides which we also offer you the option of supplying your own wine, subject to a corkage fee of £20 per bottle which covers the cost associated with the provision of glassware, storing, chilling and serving the drinks.

Besides breakfast for overnight guests, can you cater for dinner the night before and/or a brunch the day following an event?
Yes.  Coghlans would be delighted to discuss these options with you.  There would be an additional cost.


Entertainment

Are professional fireworks displays allowed?
Yes.

Do you need to hire additional lighting?
Not required, but welcomed.

Do you allow outdoor entertainment, such as lawn games or bouncy castles?
Unfortunately not, the outdoor grounds are used mainly for photographs and mingling.

When is the DJ or band allowed access to set up their equipment?
The DJ or band are required to set up their equipment in the Library during breakfast.

Is there an area that could be used for a crèche if necessary?
There is a space that can be made available but it needs to be discussed with the House Butler and is by prior agreement with Rudby Hall.  It is also important to consider who is responsible for the crèche as children must never be left unattended.

Is there a quiet area where older guests can get away from the noise of the band/DJ?
Yes, the Lounge is ideal.

Do you provide a PA system that can be used for speeches?
No.  But we can recommend a supplier from whom you will be able to hire one if indeed this is a requirement.

Is there a decibel (sound) limit?
Yes, set at the standard limit.

Are there any restrictions with regards to bringing props into the venue, including chocolate fountains, ice sculptures, bubble machines and fire pits?
All props, especially those which pose a potential health and safety risk, must be pre-approved by Rudby Hall.

What time are the alcohol and music licenses until?
11pm Sunday to Thursday, and midnight Friday, Saturday and on Bank Holidays.  We can request an extension until 1am at an additional cost of £500.


Rooms and Capacities

How many guests can stay overnight?
34 guests in 13 bedrooms; four of which are family rooms and can sleep up to four guests.

Is there a minimum guest number or catering spend?
Minimum of 30 guests, otherwise a sur-charge is payable to the caterer.

Is it possible to have a marquee?
We permit up to eight marquees per year for an additional cost of £1,000.  Marquees need to be hired independently.


Cost Considerations

What are the costs for use of the venue, catering, drinks and any other costs which are not included in the venue hire?
All prices quoted refer specifically to the exclusive use of Rudby Hall, including the 13 bedrooms, furniture and fittings as seen.  All other costs are in addition to the hire fee, for example catering, drinks options, flowers, entertainment, etc.  Quotes are available on request.

What are the payment terms?  When is the deposit required, how much is it and is it non-refundable?
£1,500 non-refundable booking fee and a refundable £1,000 damage deposit will be added to your payment schedule. A payment schedule is issued for six months before and one month before the wedding.

Is VAT included?
Yes.

How do you accept payment?
We accept payment via cheque, bank transfer or Direct Debit.


Suppliers – Set Up and Break Down

Do you allow candles?
Yes, if they are in storm lanterns or tea light holders, and providing the vessel in which they are placed is taller than the flame.  Naked flames in floral arrangements are not permitted.  Please note that clients must supply sufficient candles/tea lights as Rudby Hall do not provide replacements.

What time do you require all items to be removed?
All items must be removed from Rudby Hall on the day after your event.

Are there any restrictions on suppliers who can be used?
At the time of booking we will provide a recommended suppliers list, which have been thoroughly vetted to the highest standards.


General

Do you have public liability insurance?
Yes.

Do you have any testimonials?
Yes, please refer to our Guestbook.